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🏦 EPFO · Registration, operations and resolution

PF and EPFO compliance for employers.

EPF obligations do not fail loudly. They fail as a date of joining that does not match the appointment letter, a member ID that was never linked, a KYC that stayed unapproved for two years, an exit that was never marked.

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Requirements vary by entity type, location, industry, workforce size, contractor use, and applicable law. Every engagement begins with a compliance applicability assessment.

The problem

The cost arrives later than the error

An EPF record error is cheap on the day it is made and expensive on the day it is found — at a transfer, a claim, a background check, or an inspection. By then the fix usually involves you, a previous employer, and a regional office, and the employee is waiting on all three.

Scope

What is included

Limits

What we do not do

  • We do not ask for, store or use employee UAN passwords, portal OTPs or Aadhaar OTPs. Employee-side portal actions are performed by the employee.
  • We do not influence or expedite any EPFO decision. Escalation means using the official grievance and follow-up channels correctly and persistently.
  • We do not provide legal representation in EPF proceedings; that is coordinated through a qualified professional.
Field notes / FAQ

Questions employers actually ask

At what point does EPF registration become applicable to us? +
EPF applicability is driven by employee count thresholds and the class of establishment, with voluntary coverage available below the threshold. Because the counting rules include certain contract and casual workers, businesses frequently cross the threshold before they realise it. The assessment counts your workforce the way the statute counts it, and tells you the date from which coverage applied — which matters, because coverage runs from that date, not from the date you register.
We have employees whose PF was never deducted. What now? +
This is a remediation matter, not a filing matter. It needs the period quantified, the wage base established, the arrear position calculated including employer and employee shares, and a documented approach to regularisation. We prepare that position and the supporting record. We will not tell you the exposure disappears; we will tell you what it is and what the defensible path looks like.
An ex-employee says their PF transfer is stuck because of our records. Can you fix it from our side? +
Usually yes, where the cause sits with the employer — an unmarked exit date, a date-of-joining mismatch, an unattested transfer claim, or a member ID never linked to the UAN. We identify which of those is actually blocking the claim, action the employer-side correction, and track it to completion. Where the block sits with the previous employer or the regional office, we tell you that and prepare the escalation.
What does a PF health audit actually produce? +
An exception report over your full member list: UANs without KYC approval, missing or mismatched dates of joining and exit, unlinked member IDs, employees present in payroll but absent from the ECR and the reverse, and contribution values that do not reconcile to the wage register. Each exception carries the employee, the cause, the fix, and who has to perform it.
Do you file our monthly ECR for us? +
We reconcile and pre-check the ECR against your payroll register and flag exceptions before filing. Whether the filing itself is performed by us under authorisation, or by your payroll team with our sign-off, is set in the engagement scope — both are supported, and the second is often the better long-term arrangement.
Related

Where this connects

Employee record correction Payroll & statutory operations Notices & inspections EPFO guides for employees

Find out what is broken before someone else does.

A PF health audit returns a ranked exception report across your full member list — not an opinion, a list you can action.

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Reviewed by: Shobhit Kesarwani, independent EPFO and employer-compliance practitioner · Last reviewed: September 2026
Sources: EPFO, ESIC, MCA, Shram Suvidha, and the relevant state labour department. Thresholds, rates and due dates change by notification — confirm against the official source at the date you act.